Rate submittal for review and approval process

WSDOT A&E Projects

Document 1: Profit Fixed Fee - Required
WSDOT Project Manager and the Prime Consultant would negotiate and come to an agreement to complete the fixed fee calculation spreadsheet.

  1. Consultant Fee Worksheet Guideline
  2. Consultant Fee Calculation Spreadsheet (xls 45 kb)

Document 2: Indirect Cost Rate (ICR) Acceptance - Required
If your firm already has a valid, approved ICR, proceed to Step 3.
1.  Submit documentation for ICR Desk Review through WSDOT Internal Audit Office

2.  More information can be found on WSDOT Audit website

Document 3: A&E Actuals Not to Exceed (ANTE) Rate Table - Required
1.  Actual Not To Exceed Rate Table 
    a. ANTE Rate Table Template (xlsx 18 kb)
    b. Safe Harbor Approval 
        i.  Safe Harbor Office Rate Table (pdf 149 kb)
        ii. Safe Harbor Field Rate Table (pdf 149 kb)

       **Submit an ANTE rate table for each overhead approved

Document 4: Consultant Information Form – Required
1. Complete form for each consultant(s) proposed on the agreement. 
    a.  Consultant Information Form (docx 15 kb)

Document 5: Request to Add a Sub Form – If Applicable
Only applicable if sub-consultant is new to an existing WSDOT Agreement or was not included in a submittal.
1.  Request to Add a Sub Form (docx 19 kb)

 

WSDOT Non A&E Projects

Document 1: Non A&E Actuals Not to Exceed (ANTE) Rate Table - Required
1.  Non A&E ANTE Table Template (xlsx 14 kb)

  • Competitive Selection: Submit the Non A&E ANTE to match the proposed billing rates from the submittal packet.
  • Sole Source:

    i. If the Consultant already has their annual rate period approved, provide the approved all-inclusive billing rate.
    ii. If this a new rate approval, complete the Non A&E ANTE

Document 2: Consultant Information Form – Required
1.  Complete form for each consultant(s) proposed on the agreement. 
    a.  Consultant Information Form (docx 15 kb)

Document 3: Request to Add a Sub Form – If Applicable
Only applicable if sub-consultant is new to an existing WSDOT Agreement or was not included in a submittal.
1.  Request to Add a Sub Form (docx 19 kb)

 

Helpful Hints

Rate Effective Date Calculator (xls 12 kb)

All documents and/or questions submitted in writing to the Consultant Services Office via email at consultantrates@wsdot.wa.gov or you can call CSO at (360) 705-7019.